The importance
of protection of personal data
VIB attaches great importance to the protection of
your personal data and complies with the provisions of the General Data
Protection Regulation (GDPR).
Scope of this
privacy policy
This privacy policy applies to the collection and
processing of personal data by VIB vzw, a Belgian non-profit organisation with
registered offices at Rijvisschestraat 120, 9052 ZWIJNAARDE, Belgium.
For certain areas or processes VIB may have developed
additional guidelines or procedures that describe more in detail which measures
apply for the protection of personal data. This is for instance the case for
the protection of personal data in the context of recruitment processes.
The personal
data that we collect and/or process
VIB collects and processes different types of personal
data. These can be limited personal data or more elaborate personal data such
as in the context of its human resource management.
It may concern personal data that you have provided to
us, for instance via web forms, via contractual agreements, via business cards
or other ways of exchanging contact information, or data that we obtain via the
use of our websites, or via research material that has been made available to
us to which certain personal data may be attached.
Website
On the VIB website at
different points it is requested to submit certain personal data. This is for
instance the case when you request a brochure or other information. When you
submit these personal data, we will always ask your explicit consent to allow
the processing of these data for the purposes of keeping you informed about
relevant activities that VIB organizes, or to contact you by e-mail or regular
post in the context of information campaigns that are organized by VIB.
In case you submit personal data in the context of a health research project or
ask a question via patiënteninfo*Replace*With*At*Sign*vib.be, these data will only be used by VIB
for that purpose and not for any other purpose.
The website of VIB does not
collect personal data via cookies or other software. The website can however
contain hyperlinks to other websites. VIB is not responsible for the privacy
policy of these other websites and third parties.
The use of
personal data by VIB
VIB collects and processes personal data in the
context of the regular activities it performs as a life sciences research
institute.
More specifically VIB also processes personal data for
the following purposes:
- To assist you and inform you about specific fields of research
and collection issues;
- To enable its role as an employer;
- To collect relevant data for its life sciences
research;
- To communicate with you by means of sending press
releases, (electronic) newsletters, e-mails and/or regular post;
- To enable VIB to fulfill its financial obligations;
- To enable the establishment of business relationships;·
- To answer your questions via social media, e-mail, by
regular post or by phone;
- To improve our website.
In case we would want to
use your personal data for additional purposes, we will ask your explicit
consent.
Legal grounds
VIB only processes personal data if an appropriate
legal ground applies. Depending on the goal, personal data are being processed
because:
- You
give your consent;
- In this context
we wish to note that when you deliberately provide your contact information to
us, we will see this as an explicit consent to VIB to process your contact
details for managing your relationship with VIB in the context of its regular
activities.
- It is necessary for the execution of an agreement;
- There is a legal obligation to do so;
- It is necessary for the protection of your vital
interests;
- It concerns a task of public interest;
- It is necessary for the purposes of legitimate
interests pursued by VIB.
Proving
personal data to third parties
Personal data are managed
by VIB and are treated as strictly confidential. Your data will only be used
for the specific purposes for which VIB possesses these data. Your personal
data will not be provided to third parties, unless there is an appropriate
legal ground for it, or you have given your explicit consent.
Security of
personal data
VIB secures your personal data to prevent abuse and
unauthorized access to your personal data.
Duration of storage of personal data
VIB will not store personal data indefinitely. When
certain personal data are no longer necessary for the purposes for which they
were collected, and VIB no longer needs them in order to fulfill certain
obligations, or to respond to certain inquiries or claims, VIB will remove
these personal data.
Your rights
In compliance with the GDPR
you have the right to:
- Consult the personal data that VIB has stored about you.
- Correct the personal data that VIB has stored about you.
- Object to certain forms of personal data processing.
- Have your personal data erased.
- 5. Have the personal data that VIB has stored about you transferred to
another organization.
Besides this, you also have
the possibility to submit a complaint to the Privacy Commission (www.privacycommission.be).
Changes to this privacy policy
VIB has the
right to change its privacy policy. The most recent version of this policy will
always be placed on the website. It is therefore recommended to check the
privacy policy on the website on a regular basis.
Contact information
You can also always contact us if you are of the
opinion that our website or our operations are not in conformity with our
privacy policy or the GDPR.
You can contact us for this via
E-mail: privacy*Replace*With*At*Sign*vib.be
Phone: +32 9 244 66 11
or by regular mail:
VIB
Communications Department
Rijvisschestraat 120
9052 GENT
BELGIUM